When catastrophe strikes, emergency protocols can ensure the safety of your HOA community. Given the many variables to consider when creating disaster relief policies, however, determining the most effective ways to protect your residents can be tricky.

With that in mind, here are 7 HOA disaster management planning tips:

1. Evaluate possible area-specific disasters

Determine if your community is in an area susceptible to natural disasters like earthquakes and hurricanes, then develop implementable emergency protocols around them. It’s also a good idea to design measures for potential risks such as terrorism and disease outbreaks.

2. Consider your community’s demographics

Design evacuation protocols that provide everyone in your community realistic ways to reach safety. This includes those with mobility issues like the elderly, and people with disabilities. Families with small children should also be taken into account when developing such procedures.

It’s also important to consider your community members’ cultural backgrounds. A diverse HOA community is one where many languages are spoken, and where English may not be understood. Therefore, emergency guidelines should be available in other languages in addition to English.

3. Make your emergency policies accessible

All disaster relief procedures should be easy to understand so all community members will have no issues carrying them out when necessary. All guidelines should also be published on your HOA’s website to allow residents to ask questions about rules they’re unclear about.

4. Conform to wildfire protocols

Certain areas in the US have rigid wildfire protocols, which your HOA must adhere to, to minimize occurrence and damage of such a calamity. You must also be proactive in wildfire prevention, which means following such rules as regularly trimming landscape, avoiding the use of specific construction materials, and more.

5. Coordinate with the Emergency Management Office

An area’s Emergency Management Office can provide assistance to calamity-affected communities, so make sure to collaborate with such an agency when planning disaster management.

6. Integrate an emergency alert system into your plan

An electronic emergency alert system sends emails and text messages to residents to notify them about specific developments associated with potential catastrophes. This allows them to make the necessary preparations for such situations. Make sure records of your community members’ contact information are regularly updated.

7. Provide disaster relief training

Host meetings designed to educate community members about your emergency protocols, especially before the onset of potentially hazardous seasons. This will ensure people are reminded of the actions they should take to keep themselves safe in the event of a disaster.

Another way to educate residents about your disaster plan is to include information about it in your HOA newsletter. An article about a potential disaster and what can be done to keep safe in such an event, for example, can be extremely helpful.

If you’ve been a part of your HOA community for many years now, chances are you have neighbors who’ve reached their senior years already. They may have been young when they moved in but now they have become vulnerable” members of your community; and you, as a member of the same HOA community, have a responsibility to look after them. How do you help aging HOA residents? Here are seven ways…

1. Always check on them

First off, it is recommended that you get everyone on board with your “senior citizen watch” project. Take turns keeping an eye on them and call for assistance when needed. Take this time, too, to spend a little time with them.

2. Perform regular inspections around the community

When was the last time common areas in the community were inspected and evaluated for “senior safety?” Check ramps and walkways, stairs and rails, gates, and other public areas that everyone has access to. Make sure there are designated points of entry and exit and other areas for senior residents alone for their safety.

3. Get contact details of the aging residents’ respective families

Should anything happen to your aging neighbor; should there be an emergency, who is the resident’s next of kin to contact? You have to know who to call because your neighbor’s life could very well depend on that crucial phone call.

4. Provide point persons

In the same vein, who will the senior residents call should they need help with something? It could be a home emergency in the middle of the night like a power outage or a slip and fall accident. It would be ideal if there is only one point person for all concerns, so the senior resident won’t have a difficult time figuring out who exactly to call from the list of contact persons you provided.

5. Stay up-to-date with state laws and regulations

You have to stay updated with laws and regulations regarding special privileges for senior citizens as well as local and state laws regarding disabilities in aging residents. To know these laws and regulations is to protect the vulnerable members of your community.

6. Assist aging residents with HOA rules and restrictions

Homeowners associations have their own set of rules and regulations, which are strictly implemented for the betterment of the community. And within these rules and regulations are specific guidelines for practically everything that concerns the community, including such restrictions as using specific colors on exterior walls, and landscaping. Aging HOA residents may not have the physical capacity anymore to comply with these guidelines, and this is where you come in. You can make sure that these are still followed by offering your help.

7. Hold special events

Often, < a= rel”nofollow”href=”https://www.who.int/news-room/fact-sheets/detail/mental-health-of-older-adults”>senior citizens feel lonely and isolated because of their impaired mobility and cognitive function. Community events held especially for them will help ease their loneliness, make them feel they still matter, and that they are an important part of the community.

As a homeowner it will not be unusual for you to wonder what is expected of board members from your homeowners’ association (HOA). You might even consider volunteering for your HOA or aspire to become a board member yourself. Either way, it makes sense to be aware of each board member’s role.

There are usually four officials who make up the board of directors. These are volunteers elected by members of the community and thus don’t receive compensation. They include the President, Vice President, Secretary, and Treasurer. The purpose of the HOA board is essential to manage the association via their respective duties, as outlined below.

President

The HOA President’s primary responsibility is to manage protocols in making decisions affecting the association. The position requires qualified individuals possessing a good grasp of association bylaws, regulations, and inner workings. The President leads the conduct of association or community-wide meetings and can delegate committees to manage certain tasks. Finally, it is the President’s duty to achieve a fully functional HOA.

Vice President

The Vice President assumes the functions of the presidency in the event the President is unable, for some reason, to perform duties the position calls for. The vice-president should, therefore, be likewise familiar with the association’s bylaws and regulations. When not standing-in for the President, they may be delegated key association functions as well.

Secretary

The Secretary has the responsibility of handling all association documentation, safe-keeping of records as well as prompt submission of legal documentary requirements. Other tasks involve normal secretarial duties like issuing meeting advisories, recording minutes of meetings, and dissemination of important documents to other board members.

Treasurer

The Treasurer is responsible for managing association funds, maintaining complete records of the fund and all transactions authorized by the association. The Treasurer also prepares the annual budget and ensures sufficient reserves for sanctioned investments or unexpected expenditures. The Treasurer has to duly inform other board members of the HOA’s financial standing and report any discrepancies thereon. The Treasurer also must observe regulatory compliance concerning HOA’s financial operations.

Members of the community are as important as elected officials and thus it’s significant that they get involved in association elections and meetings. With a board working in unison, combined with the participation of the community, you can expect to have a place that would be pleasant to live in.

Do you have any other questions about the HOA Board Member roles? If so, kindly contact us through our corporate website or give us a call at 951-270-3700. We’d be happy to answer all your questions!

Every homeowners’ association (HOA) has a Board of Directors that’s tasked with managing, improving, and protecting its community. If you’re part of such a community, knowing more about your HOA Board of Directors can help you stay updated on all matters concerning your residential area.

To give you a better understanding of the HOA Board of Directors, here are the 3 most commonly asked questions about it.

1. What are the different roles of the Board of Directors’ members?

An HOA Board of Directors usually has four to five different offices, which can take the form of the following:

• The President is the Board’s executive officer. They preside over decision-making proceedings and are responsible for ensuring the proper execution of solutions to all issues affecting the community. They also co-sign checks and sign contracts.
• The Vice-President performs the President’s duties should said President be absent, in addition to other responsibilities.
• The Secretary regularly updates information about members, notifies members about meetings, takes meeting minutes, signs contracts on the HOA’s behalf, and records votes.
• The Treasurer signs checks, receives and deposits money, maintains financial records, prepares the yearly budget, and schedules the yearly examination of accounting books.
• The Member at Large is the HOA board’s fifth voting member, and performs any assigned duties.

2. What are the HOA Board’s other duties?

The HOA Board may also:

• Determine the annual HOA fees
• Employ an independent contractor or manager
• Protect homeowners by adopting and modifying rules and regulations concerning HOA members’ personal conduct and the use of shared spaces

3. Why should an HOA’s Board of Directors be homeowners in said HOA?

It’s in everyone’s best interests that an HOA’s Board of Directors is composed of people who live in a community governed by that HOA. Homeowners have a firsthand experience of the many issues affecting their community, like HOA fees, the proper maintenance of shared spaces, and more. As such, homeowners have a vested interest in finding the best solutions to problems impacting their community.

Because of their knowledge, experience, and personal stake in the betterment of their community, homeowners make ideal candidates for an HOA’s Board membership. It’s, for this reason, it’s extremely rare for an HOA’s Board of Directors to have members who aren’t part of the HOA.

Do you have any other questions about the HOA Board of Directors or HOAs in general? If so, please feel free to contact us through our corporate website, or give us a call at 951-270-3700. We’d be glad to hear from you!

Homeowners associations or HOAs are generally established for two primary reasons: to take care of the community that it serves and to ensure that community standards are followed to maintain property value. These two general reasons may look simple enough on the outset but looking deeper, each of these entail a series of tasks and processes, often tedious and complicated. How can an HOA management company help?

Whether the HOA is a newly established one or it’s been around for awhile but basically run by the Board of Directors and board members, hiring the services of an HOA management company will take on most of the burden. Here are a few key benefits to having an HOA management company help with operations:

1. Fulfill HOA duties and functions on a budget

One of the key takeaways to having an HOA manager take care of the association is that they can fix your finances. This means, once they come onboard, they can immediately check your books to first see if these are balanced; and secondly, to see which areas of operations you’re bleeding money and which ones need immediate attention (and funding). They can help you come up with a workable budget for HOA operations.

2. Serve as an all-around go-to person

If a homeowner has a complaint or concern, or needs something fixed, they can go to the HOA manager to discuss their issue. A key benefit to having an HOA manager onboard is that they have the time to be present for the community. Unlike with the HOA Board’s directors and members who have day-to-day duties and responsibilities who aren’t always available, an HOA manager can be there with one phone call.

The same goes for emergency situations, whether repairs, medical emergencies or natural disasters, a representative from your HOA management company will be there to assist or take charge in some instances.

3. Enforce rules and regulations

One of the biggest challenges for HOAs is getting every homeowner within their jurisdiction to follow the rules. There will always be one or two who will try to bend the rules, and often, they can be a cause for disputes and disagreements between neighbors. As a third-party overseer, the HOA manager can enforce rules and regulations without worrying about stepping on someone’s toes (or ego) or hurting the feelings of a neighbor. They are the neutral player that every HOA needs to ensure that regulations are strictly followed.

In a word, an HOA manager can make your HOA more effective.